6 Features To Have In An Integrated HR System With Reasons!

An integrated HR system is the backbone for automating and streamlining workforce activities daily. Before investing in smarter HRMS tools online, we must know the features to look for and the value they add.

To complete that knowledge on integrated HR system features and their values, read the post below. It will make your decisions more concrete when considering investing in uKnowva HRMS-like systems or software.

6 Features Your Next Integrated HR System Must Have With The Right Reasons:

Maintenance of employee data

Employees need a dependable HRMS system. It should have an advanced employee director and data storage feature. This helps young and enthusiastic HR managers to become strategically aligned with company culture.

Overviewing their team data and directory is easy. They find the relevant information in one interface. This integrated HR system will gather data from other functions employees use in the tool.

Plus, the data warehouse processes data for every registered employee. It does not discriminate or bifurcate any user depending upon their pay grade or job title. The information highlighted in the analytics for managers will be error-free.

User-friendly design and interface

Employee experience is one of the important factors for talent managers to exercise and implement. They automate this experience with integrated HR solutions. Employees use multiple features of the tool like uKnowva HRMS to complete their pending daily tasks.

Their interaction with the system must not hamper or hinder the completion of tasks.

For example, uKnowva HRMS was recently built and specialised for the visually impaired workforce. The text, CTA buttons, and colour-coding were enhanced and revitalised according to their needs.

This change for particular visually-impaired employees, irrespective of the teams they belonged to.

Similarly, every organisation will have their aspirations and demands from an HRMS. The modernised and AI-backed tool fulfils those needs of talent managers. That too is applicable and implementable without extra cost.

Performance management system

The next-gen integrated HR software is incomplete without a performance management feature. It should be present there for managers to evaluate their teams’ performances. A transparent and integrated performance management tool helps note the completed projects automatically.

As soon as the project’s status changes to “Complete” from “Pending,” the system notes it automatically. That’s one of the finest advantages of implementing a complete package of HRMS in your company.

It reduces the dependency on manual work to integrate projects and timesheets with performance management features. Thereafter, hiring and reporting managers investigate the efficiency of each individual.

They are eligible to use the system on the go. That would not hinder the process of rating every employee. That will streamline the process of giving the most rewarding employees the hike they deserve on time.

Employees grow happier with timely ratings, reviews, and approvals on the project’s productivity. They connect with their jobs well and more effectively after knowing their achievements are recorded and creating an impact.

That’s one of the benefits of the fully-integrated HR system.

Employee self-serving portal

There is enough untapped market in the HR and people management industry for self-serving portals. These portals make employees responsible and answerable, and sharpen their entrepreneurial mindsets.

However, there must be integrated HR solutions to depend on. These tools must have enough features, buttons, and elements to make the idea of an ESS portal successful.

Employees must find the directions over the system easy to follow through and resolve their queries independently. With smarter ESS portals, employees can:

  • Apply, balance, and revoke their leaves by themselves.
  • Fill up timesheets with automated reminders.
  • Find help a click away using dedicated helpdesks.
  • Download their pay slip in multiple formats.
  • Complete their user profile without needing intervention from other staff.
  • File a complaint or grievance using the complaints management system.
  • Check their teams’ attendance and progress to know their progress collectively.
  • Apply for employee loans, bonuses, and advances to achieve more personal goals.
  • Enrol in new digital skills to learn available in the eLMS portal.
  • Learn about the company culture from the documentation centre or how-to documented series.

Automated reminders or notifications

Employees become more goal-oriented and supervise their progress individually with automated notifications. They don’t need external intervention or micromanagement by their seniors.

That is possible with a fully-integrated HR system. This tool allows employees to set new reminders, alerts, or notifications which they receive on their registered email ID. Some alerts are already automated.

So, even when employees are away or logged out from the network, they get emails on time. That way, they log back onto the system without missing important updates or notifications.

The system interface also has live announcements or news feeds. This helps employees stay connected with the latest events in their organisations and teams.

Employees need these updates to come across an asset for the firm. It shows that they care for each other while staying updated on events.

This practice also builds their emotional and critical bond with the company and their teams.

It encourages them to think innovatively as the entire organisation waits for teams to break performance records. That habit brings and triggers more positive business results and growth.

Automated pre-boarding to offboarding strategies

An integrated HR system must have automation of core workforce tasks at its centre.

It could be automation in scouting, selecting, hiring, and onboarding the most deserving talent. Otherwise, it relates to automatically nurturing, developing, maintaining, and engaging your employees without supervision.Posting job openings on various job portals and search engines is easy with integrated features on the HRMS. This benefit ends up disciplining hiring managers to achieve more traction in less time.

Similarly, reporting managers have the right automated tools to address their teams’ mental, social, and economic issues. That is possible by discerning the cyclical or seasonal change in an individual’s performance records, punctuality, and project delivery.

An engagement tool like the uKnowva social intranet helps address those issues collectively with purpose. Each conversation is transparent and has a professional purpose. The interactions are productive when automatic reports in HR analytics show positive changes in employees’ performances and moods.

Exit management or offboarding can also have automated features. That is, when employees receive their full and final payments, the system recognizes it. It helps hiring and reporting managers to close ex-employees’ accounts and their integrations. The employee data remains secured and inaccessible to any employee who no longer is part of the company.


The six core features must be present in the modern-day and future-fit integrated HR system. Empowering employees to grow out of their comfort zones and achieve more is possible with these features.

Employees and employers enjoy having free time at hand when virtual assistants complete their mundane tasks flawlessly. Teams align more regularly with company goals and supervise their performance independently. This reduces reporting managers’ burden and helps them work closely with C-suite management. The HR department collabs with CEO’s critical decision-making strategies to invite more business results.


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